The participants in fairs

 1. GENERAL PROVISIONS

 

1.1. The provisions of these Regulations bind the participants of fairs organised by

       the Gdańsk International Fair Joint Stock Company (Międzynarodowe Targi

       Gdańskie Spółka Akcyjna – MTG SA) in Gdańsk, hereunder referred to as the

       MTG Regulations.

1.2. The following constitute integral parts of the MTG Regulations:

       ·  Terms and Conditions of Exhibition Space Rental

       ·  List of Product Groups

       ·  Technical and Fire Regulations

1.3. Entities which present a portfolio compliant with the subject matter of a given

       event, specified in the List of Product Groups, are admitted to participate in

       fairs.

 

2. PRINCIPLES OF PARTICIPATION

 

2.1. APPLICATION FOR PARTICIPATION

 

2.1.1. MTG sends out Application Forms as an invitation to take part in fairs on

          the terms specified in the MTG Regulations for exhibition participants.

          Application Forms are also available on the internet at www.mtgsa.pl.

2.1.2. The sending of the completed original of the Application Form to the MTG

          Registered Office constitutes an expression of readiness to take part in a Fair

          and is tantamount to placing an offer. The sending of application forms by fax  

          or e-mail shall be treated only as information about your intention to take part

          in a Fair.

2.1.3. The documents specified in 2.1.2. are to be sent by the date described in

          the Application Form as the Application Deadline.

2.1.4. MTG shall inform the entities interested about the acceptance of the offer

          of participation in the Fair and the conclusion of a Participation Agreement,

          including the rental of exhibition space, by sending a Confirmation of

          Application, in which it will specify:  the size and type of the assigned space in

          the pavilion or the open sector. The date of the Confirmation of Application by

          MTG shall be construed as the Agreement conclusion date.

2.1.5. MTG reserves the right not to accept an offer of participation in the Fair.

2.1.6. MTG shall assign exhibition space taking into account the Applicant’s

          specifications, as far as possible and subject to the organisational and

          technical conditions.

2.1.7. MTG reserves the right to change the location, type and size of the exhibition

          space. If the size, location or type of space assigned by MTG in the

          Confirmation of Application differs from the space ordered, the Agreement

          shall be concluded on the terms specified in the Confirmation of Application.

          Should the Orderer not accept the altered conditions proposed by MTG, they

          should make such a statement in writing within 3 days of the date of the

          receipt of the Confirmation of Application.

2.1.8. MTG reserves the right to change the prices by up to 10% in the case of a

          justified increase in the costs which have arisen for reasons independent of

          MTG.

2.1.9. Application Forms received after the date described as the Application

          Deadline shall be considered by MTG subject to the availability of free

          exhibition space.

2.1.10. MTG reserves the right to change the originally assigned exhibition space

            specified in the Confirmation of Application. In such a case, the Participant of

            the Fair should not be entitled to compensation from MTG,  provided that the

            return of the overpayment resulting from the fact of assigning a different

            type of or smaller space than that originally assigned takes place within 7 

            days of the alteration.

 

2.2. CANCELLATION OF PARTICIPATION

 

2.2.1. The Applicant may cancel its offer of participation or withdraw from the

          concluded Agreement referred to in 2.1.4. The cancellation of an offer of

          participation or the withdrawal from the Fair Participation Agreement require

          written form under pain of invalidity. Electronic form or a statement sent by fax

          shall not be considered a written form.

2.2.2. A withdrawal from the Fair Participation Agreement no later than 21 days prior

          to the commencement of the Fair shall create an obligation to pay a handling

          charge to the value of 10% of the total net value of the services ordered,

          specified in the Application Form. The above amount shall be increased by

          22% Value Added Tax.  The date of the receipt of the letter (containing the

          statement of withdrawal) by MTG shall be construed as the date of

          participation cancellation. MTG reserves the right to deduct the handling

          charge from the advance payment made pursuant to 2.3.2.

2.2.3. The withdrawal from the Fair Participation Agreement later than 21 days prior

          to the commencement of the Fair shall result in an obligation to pay the full

          amount due for the rental of exhibition space and other services already

          performed by MTG under agreements related to the performance of the

          Participation Agreement (e.g. the Catalogue entry, advertising services, stand

          construction).

2.2.4. In the case of the withdrawal from the Participation Agreement, the Applicant

          shall be obliged to return the original of the Confirmation of Application

          received from MTG.

2.2.5. MTG shall be obliged to return the advance payment  (remaining after the

          deduction of the handling charge)  in the case referred to in 2.2.2 within 14 of

          the withdrawal from the Participation Agreement.

 

2.3. TERMS OF PAYMENT

 

2.3.1. The prices for the rental of the exhibition space and other services related to

          the participation in the Fair are determined individually for the particular fairs

          and are specified in the Application Form.

2.3.2. The Applicant shall be obliged to remit the funds in return for the services

          provided by MTG to the MTG bank account in two instalments:

          • 50% of the gross value of the full range of services included in the

             Application Form (the value of theAgreement) within 7 days of the receipt of

             the confirmation of the acceptance of the application by MTG

          • the remaining 50% no later than 30 days before the commencement date of

             the Fair. The final settlement of accounts shall take place by means of an

             invoice within 7 days of the conclusion date of the Fair.

2.3.3. The Payer (the invoice recipient) is the entity which applies for participation in

          the Fair– the Orderer (i.e. the entity who signs the Application Form). Should

          the Orderer designate a third party (a physical or legal person) as the payer

          at the filling in and the signing of the Application Form, then the Designated

          Payer should provide a written statement of its acceptance of the Orderer’s

          liabilities. The liability of the Designated Payer and the Orderer towards MTG is

          joint and several.

 

2.4. FORM OF PARTICIPATION

 

2.4.1. In accordance with the requirements specified in the Application Form, the

          Applicants are to provide details concerning the Exhibitor and Co-exhibitor, as

          well as details concerning its industry and exhibition portfolio/exhibits (the

          codes from the List of Product Groups). The company details (name and

          address, sales portfolio) reported by the Exhibitor shall be published by MTG

          together with the location of the exhibition stand in the Exhibitor Catalogue.

2.4.2. In the case of individual participation, the Entity  (Exhibitor) who applies for

          participation on the Fair on its own behalf and account and orders exhibition

          space by signing the Application Form shall be the party of the Agreement

          with MTG.

2.4.3. In accordance with the terminology used in the exhibition statistics, an

          individual participant has the status of Exhibitor. An Exhibitor is an entity who

          participates in a Fair directly and presents its own products and/or services at

          its exhibition stand using its own staff.

2.4.4. An Exhibitor has the right to enter co-Exhibitors for participation in the Fair.

          MTG’s permission for the participation of a Co-exhibitor will be given to the

          applicants according to the terms and conditions specified in the Application

          Form for co-Exhibitors.  A Co-exhibitor shall be entitled to the rights and

          obligations of an Exhibitor, including a catalogue entry and the right to

          additional orders.

2.4.5. The exhibition participant shall not have the right to give its exhibition stand

           to other entities for free use or to sublet it without the written consent of

          MTG SA.

Print page...