Gdańsk International Fair Co.

3. STAND CONSTRUCTION AND EQUIPMENT

3.1. MTG provides services consisting in the construction and furnishing of exhibition stands, in accordance with the Application Form. An Exhibitor may order exhibition space (by the metre) together with a booth and equipment or commission MTG to build a custom (individual) stand.

3.2. The size of the exhibition space must not be smaller than 9m2 (3x3m).

3.3. MTG shall present a design of a STANDARD stand, for the Exhibitor’s approval. The Exhibitor shall accept the presented design or submit its comments in writing. Requirements for changes to the stand design can be submitted no later than 21 days prior to the commencement of the Fair. Any changes made after this deadline shall be implemented in the order of their submission, as far as possible, subject to technical conditions, and at an extra charge.

3.4. The Exhibitor shall be liable for any missing components or damage to the booth or its furnishings and shall be responsible for covering the cost of repairs or purchase of the damaged or missing components of the stand. An assessment of the damage to or loss of property shall be performed by a commission nominated by MTG in the presence of the Exhibitor’s representative.

3.5. Should the Exhibitor order exhibition space without a booth, there shall be an obligation to pay a handling charge of PLN 12.00 + 22%VAT per 1 m2 of floor space for using the exhibition infrastructure at the time of stand setup and dismantling. A VAT invoice shall be issued to cover the handling charge. The Exhibitor may construct and equip the stand by itself or contract this out to an external company.

3.6.  Prior to the commencement of the stand setup, the Exhibitor shall be obliged to discuss and obtain a written approval of the stand design, electrical wiring and setup schedule from MTG. While constructing and equipping its stand, the Exhibitor is obliged to follow the Regulations for the Participants in Fairs Organised by the Gdańsk International Fair Co. (MTG S.A.), especially the setup and dismantling dates, the required certificates on the slow-burning properties of the materials used, the ban on welding work and on any grinding of materials. The Exhibitor is obliged to comply with the common legally binding construction, assembly and fire regulations. Should an Exhibitor fail to meet the above requirements, MTG shall have the right to suspend the construction of the stand. No elements of the booth can protrude beyond the area of the stand.

3.7.  Electrical, water and sewage connections to the stand shall be performed exclusively by MTG services. Any arbitrary connection of wiring systems is prohibited. The wiring and equipment to be installed must have anti-shock protection, while the distribution board must be equipped with a residual current circuit breaker.

3.8.  The fixing of advertisements, banners and stand components to pillars, ceilings, walls and floors requires MTG’s written consent. At the same time it is forbidden to fix any elements permanently to the booth walls and structural components.

3.9.  MTG reserves the right to any possible use of the external walls of the Exhibitor’s stand.

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