Gdańsk International Fair Co.

 

 

1. CONDITIONS OF PARTICIPATION

 

1.1 Application

 

1.1.1.  The SAFETY Fair of Rescue, Safety, Personal and Facility Security Exhibitors shall include business entities – companies invited by name by MTG – which offer state-of-the-art devices, while the exhibits on display shall correspond to the thematic scope of the Fair.

 

1.1.2. The application for participation in the Fair may take place following the receipt from MTG of an invitation to enter into a participation agreement.

 

1.1.3. MTG shall send out personal letters of invitation to the selected business entities – companies. A complete set of application documents – order forms for exhibition space rental and other services provided at the Fair – are available in an interactive format on www.baltmilitary.pl. The Applicant shall complete, print and sign the forms and send them by regular post to the MTG Registered Office, independently of an automatic submission of their electronic versions.

 

1.1.4. By sending the completed original of the Application Form to the MTG Registered Office, the Applicant shall confirm the acceptance of the invitation and express its readiness to take part in the Fair. Only a written form of the application shall be considered binding. Applications sent by fax or e-mail shall be treated only as information about the Applicant’s intention to take part in the Fair.

 

1.1.5. Application for the Fair by means of submitting a completed and signed Application Form should take place by April 30, 2010 at the latest.

1.1.6. Application Forms sent in after April 30, 2010, shall be considered by MTG subject to the availability of free exhibition space.

 

1.1.7. MTG shall provide information in writing about the acceptance of the application and the conclusion of a participation agreement, including the agreement for the rental of exhibition space, by sending a Confirmation of Application to the applicant business operators – companies, in which MTG shall specify: the size and type of the space ordered in a pavilion or the outdoor sector. The date of the Confirmation of Application by MTG shall be construed as the Agreement conclusion date. The Application Form, including the exhibition service order forms, Terms and Conditions and the Confirmation of Application shall constitute the Agreement which binds the Exhibitor with MTG.

 

1.1.8. MTG shall assign exhibition space taking into account the Applicant’s specifications, as far as possible and subject to logistics and technical conditions.

 

1.1.9. MTG reserves the right to change the location, type and size of the exhibition space. If the size, location or type of space assigned by MTG in the Confirmation of Application differs from the space ordered, the Agreement shall be concluded on the terms specified in the Confirmation of Application. Should the Applicant not accept the altered conditions put forward by MTG, it should make such a statement in writing within 3 days of the date of the receipt of the Confirmation of Application.

 

1.1.10. MTG reserves the right to change the originally assigned exhibition space specified in the Confirmation of Application. In such a case, the participant in the Fair shall not be entitled to compensation from MTG, provided that the return of the overpayment resulting from the fact of assigning a different type of, or smaller space than that originally assigned, takes place within 7 days of the alteration.

 

1.1.11. MTG reserves the right not to accept an application for participation in the Fair.

 

 

1.2. Forms of participation

 

1.2.1.  It is possible to take part in the Fair as an individual Exhibitor or as a Co-Exhibitor.

 

1.2.2. In the Application Form, the Applicant shall provide details concerning the Exhibitor and Co-Exhibitor, as well as details concerning their exhibition portfolio, including the list of exhibits. The company details (name and address, products/services) as provided by the Exhibitor, and the stand location, shall be published by MTG in the Exhibitor Catalogue.

1.2.3. In the case of individual participation, the entity (Exhibitor) who applies for participation in the Fair on its own behalf and account, and who orders exhibition space by signing the Application Form, shall be the party to the Agreement with MTG.

 

1.2.4. An Exhibitor shall have the right to enter Co-Exhibitors for participation in the Fair. MTG’s permission for the participation of a Co-Exhibitor shall be given to the Applicants in the Confirmation of Application. A Co-Exhibitor shall have the rights and obligations of an Exhibitor, in the scope resulting from the registration fee paid, and to conclude other agreements related to the participation in the Fair on its own behalf and account. An Exhibitor and the Co-Exhibitor shall have a joint and several liability for all and any obligations towards MTG resulting from the conclusion of these agreements.

 

1.2.5. The Exhibitor shall not have the right to give its exhibition stand to other entities for free use or to sublet it without the written consent of MTG.

 

1.3. Cancellation of participation

 

1.3.1. The Applicant may cancel its application or withdraw from the concluded Agreement referred to in 1.1.7. above. The cancellation of application or the withdrawal from the Participation Agreement require written form under pain of invalidity. Electronic form or a statement sent by fax shall not be considered written form.

 

1.3.2. A withdrawal from the Participation Agreement no later than 21 days prior to the commencement of the Fair shall create an obligation to pay a handling charge to the value of the full registration fee and 10% of the total net value of the exhibition space rental and the services ordered, as specified in the Application Form. The above amount shall be increased by 22% Value Added Tax. The date of the receipt of the letter (containing the statement of withdrawal) by MTG shall be construed as the date of participation cancellation. MTG reserves the right to deduct the handling charge from the advance payment.

 

1.3.3. The withdrawal from the Participation Agreement later than 21 days prior to the commencement of the Fair shall result in an obligation to pay the handling charge to the value of the full registration fee and the full amount due for the rental of exhibition space and other services ordered and already performed by MTG (e.g. stand construction, advertising services).

 

1.3.4. In the case of withdrawal from the Participation Agreement, the Applicant shall be obliged to return by regular post the original of the Confirmation of Application received from MTG.

 

1.3.5. MTG shall be obliged to return the advance payment (remaining after the deduction of the handling charge) in the case referred to in 1.3.2 above within 14 days of the withdrawal from the Participation Agreement.

 

1.3.6. Failure to make the payment referred to in 2.8. and 2.9. below by June 02, 2010 shall mean that the Exhibitor has withdrawn from the participation in the Fair, with the effects set out in 1.3.3. above.

 

 

 

 

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